GENERAL INFORMATION

REGIONAL COLOURS FOR TRACK SUITS / PRESCRIBED UNIFORMS:

1. Kerala : Maroon with white stripes

DUTIES OF TEAM COACH

Several obligations or duties have been identified as absolute requirements for coaches and athletic administrators. It is important that all coaches, including assistants and volunteers, know and understand the following duties.

1. Duty to plan -
   A coach must demonstrate awareness of the maturity, physical development and readiness of athletes with appropriate plans for instruction, conditioning and supervision.
2. Duty to supervise -
   A coach must be physically present, provide competent instruction, structure practices that are appropriate for the age and maturity of players; prevent foreseeable injuries and respond to injury or trauma in an approved manner. This duty requires supervisors to make sure facilities are locked and that students are denied access when a competent staff member cannot be physically present to supervise. This duty may also require coaches to control reckless player's behaviour.
3. Duty to Assess Athletes Readiness for Practice and Competition -
   Athletics administrators and coaches are required to assess the health and physical or maturational readiness skills and physical condition of athletes. A progression of skill development and conditioning improvement should be apparent from practice plans. Athletes must also be medically screened in accordance with State Association regulations before participating in practice or competition.
4. Duty to Maintain Safe Playing Conditions -
   Coaches are considered trained professionals who possess a higher level of knowledge and skill that permits them to identify foreseeable causes of injury inherent in defective indoor and outdoor facilities or hazardous environment.
5. Duty to Provide Safe Equipment -
   Courts have held athletic supervisors responsible to improve unsafe environment, repair or remove defective equipment or disallow athlete access.
6. Duty to Instruct Property -
   Practices must be characterized by instruction that accounts for a logical sequence of fundamentals that lead to an enhanced progression of player knowledge, skill, and capability.
7. Duty to Match Athletes -
   Athletes should be matched with consideration for maturity skill, age, size and speed. To the degree possible, mismatches should be avoided in all categories.
8. Duty to Condition Properly -
   Practices must account for a progression of cardiovascular and musculoskeletal conditioning regimens that prepare athletes sequentially for more challenging practices and competitive activities.
9. Duty to Warn -
   Coaches are required to warn parents and athletes of unsafe practices specific to a sport and the potential for injury or death. This warning should be issued in writing and both athletes and parents should be required to provide written certification of their comprehension.
10. Duty to Ensure all participants are covered by insurance -
    The coaches must screen athletes to ensure that the family or school insurance provides accidental and medical insurance. Athletes should not be allowed to participate without insurance.
11. Duties to Provide Emergency Care -
    Coaches are expected to be able to administer standard emergency care (first aid, CPR) in response to a range of traumatic injuries.
12. Duty to Design a Proper Emergency Response Plan -
    Coaches must design plans to ensure an expedited response by EMS and an effective transition to the care and supervision of emergency medical personnel.

All the schools need to ensure that appropriate skill and knowledge levels exist among members of the coaching staff to ensure appropriate levels of safety and well- being among the participants.

DUTIES OF TEAM MANAGER:

The role of the team manager can be very diverse, but it does not need to be difficult or over complicated. The Manager is part of a team that may comprise the coach and other personnel such as an assistant coach, (possibly a physiotherapist and trainer etc). The importance of interaction between these people cannot be stressed enough. Communication and organization are the keys to be a good team manager. You must always be prepared to put the team first and your own interests last.

A summary of the important roles of the manager:

1. Ensure team members know who, when and where they are playing.
2. Organize the distribution and collection of uniforms and ensure they are worn correctly.
3. Coordinate transport arrangements.
4. Code of Conduct for the players
   The model code of conduct and the concept of fair play should be discussed with all the team members and any deviation should be addressed strictly and quickly.
5. Medical & First Aid
   The manager must have basic knowledge of medical first aid (attend a course if possible). Ensure there is a well-stocked first aid kit available at each practice and game. Have a designated first aid person if not you. If the manager is not personally responsible for first aid, they need to know who is and that they are always available. To complete a basic first aid course, or at least CPR, would be of immense value.
6. Equipment
   Check equipment supplies such as balls, training aids, first aid kit etc are available for the season. Ensure equipment used is in good order (e.g., balls pumped up).
7. Changes in the Match Schedule/dates.
   Know when and where cancellations will be broadcast and ensure all team members also know. Organise a contact system for last minute changes so that everyone can be contacted easily. You could use texting or create WhatsApp groups. Store mobile numbers of parents and players on your phone and text information to them.
8. Liaison
   The team manager is an intermediary between the Council, school, player, guardian of the player and the coach. Ensure you are aware of what is expected of players with regards to their responsibility to the school and that this is communicated to the players. Be careful not to become involved in coach/player disputes. Do not take sides where it relates to team selection policy or similar matters. You may find yourself also handling PR matter with a concerned parent or supporter who has problem with the decision of the coach.
9. Practice
   Advise everyone of practice and game times and reconfirm when appropriate. Establish a routine with the coach for when you get a chance to speak to the players during practice often before or after are good times). If you have any important message for the team, everybody must get the same message at the same time. If the situation warrants it, written notices are also appropriate.
10. Water
    Have plenty of water containers filled before warmup. Ensure players have their own drink bottles and these are well marked. Keep containers/drink bottles as full as possible, particularly leading up to half time. Rehydrate players whenever they request it within the rules of your game.
11. Team sheet/Registration List
    This generally needs to be completed or handed to the officials well before the start of the match/event. Check the requirements for your sport.
12. Security
    Players’ valuables need to be secure during the match and the changing room should be locked. Valuables should be removed even if the room is locked, or you look after valuables.
13. Substitutions
    For sports that allow substitutions, the manager should be aware of such requirements. Ensure you are in harmony with the coach when communicating with the players – this is generally the domain of the coach, but he/she may request assistance from the manager.
14. Score
    Keep your own score card or check regularly that it is being done correctly. You may be required to record statistics. Communicate with the coach regarding this.
15. Interaction with Match officials
    Thank the match officials and the opposition team management. Sign the score card ifrequired.
16. Protest/Dispute
    Know the correct procedure for lodging these and work within the set parameters if the situation warrants it.
17. Post-match function/Presentation ceremony
    Ensure all players know when and where any function is, particularly if it’s away from home. They should also know what is expected of them as representatives of the Council about attending these types of functions. Be punctual and appropriately dressed.
18. Injuries
    Follow up any injured players to ensure they receive the correct follow up treatment where necessary. This may need to be done a day or so after the game. If they are in hospital, make sure their teammates and coach are aware of where they are and when they can be visited.

SAFETY AND SECURITY MEASURES:

1. Safe and Secure transport should be arranged for the participating students & escort from stay venue to play venue.
2. Fire safety measures must be functional at the stay venue and play venue.
3. Water tanks, septic tanks, drains and deep pits at the games and stay venue should be covered to avoid any untoward incidents.
4. Terrace gate/ doors must be locked.
5. Security guards and CCTV cameras must be functional round the clock at Dining area, Common places and corridor etc.
6. Medical facilities /Medical assistance must be arranged at stay & play venue at all times. In case of any emergency, it should be referred to nearby Nursing Home/Hospital immediately.
7. Electrical switches, wires, electric points, and appliances must be checked so that incidents of short circuit are avoided.
8. Before the games the stay venue should be fumigated, and pest control measures be taken. The area should be cleaned and extra vegetation, grass, bushes etc. removed. Cleanliness should always be ensured.
9. Unwanted visitors must be prohibited at stay & play venue. In case a child has a visitor, the parent/ guardian of the child should be asked to verify beforehand. A visitor turning up suddenly to visit a child should not be permitted in the premises. At no point of time should a child be allowed to go out without escort and permission of the venue principal. Escorts should have the telephone number of all the students under their care as well as of their parents.
10. Visitors register should be maintained at stay venue.
11. Only authorized persons should be allowed for video & photography during Sports Meet.
12. Important Contact numbers must be displayed prominently on notice boards and other frequently used places.
13. 24 Hour help desk number should be available at stay venue so that students/ escort can contact them at any time in case of an emergency.
14. A Register should be maintained in which complaints are noted along with action taken and the date and time of redressal.
15. Lady Security guard should be kept for the supervision of the girl's accommodation. Any complaints relating to safety and security issues should be dealt with top priority and should be brought to the immediate attention of the observer and CISCE by the Host principal/principal coordinator.